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Using the external address book

• Directory Client provides the external address book. Install Directory Client before you use the external address book.
• You can set only the personal addresses of users from the external address book. No organization address can be set.
• You cannot use the external address book for a mail-circular.

What is a domain?

A domain is the architectural unit of a system. In Groupmax, a system administrator can build a Groupmax system consisting of domains. For example, you can build and manage a Groupmax system consisting of the head office domain, New York branch domain, and London branch domain of AAA Corp. The local domain is the domain containing your address, and the other domains are remote domains.
The system address book is an address book the system administrator creates on each local domain, and the external address book is an address book for all the domains in the Groupmax system.

Convenient use of the external address book

When your company AAA Corp. configures a Groupmax domain in each branch office, and you want to send mail from the head office to Mr. Lambert in the San Francisco branch, Ms. Chen in the head office, and Mr. Stein in the Denver branch, you can select each domain (the San Francisco domain, the head office domain, and the Denver domain) displayed in the tree view of the external address book, and select each mailing address.

Using the external address book

To create new mail, in Message Editor use the external address book of the Enter Address dialog box. The Enter Address dialog box shows the hierarchy of the external address book in the same type of tree view as the heirarchy of the system address book or personal address book.

Entering addresses
To enter an address, in the Enter Address dialog box, select the desired address from the hierarchy displayed in the tree view.
Searching for addresses
You can use the Search dialog box to choose whether to search the local address book, the system address book or the external address book. To display the Search dialog box, in the Enter Address dialog box, click the Search button.