Groupmax_Workflow (Version 3) (English)

Other Workflow facilities have been enhanced for version 03-00.

Enhanced facilities for controlling the flow of work
- Optional can be specified for the assignment of a worker to a work-item.
- Work-items can be withdrawn in a multi-server environment.
- Broadcasted work-items can be sent back after they are collected.
- The substitution facility has improved.
- The privilege of specified workers can be checked.
Operation support
- Utility for changing user definitions
- Improved view in Workflow Monitor
Faster performance for accomodating more users
Enhanced client facility

Enhanced facilities for controlling the flow of work

Optional can be specified for the assignment of a worker to a work-item.

You can choose to specify workers who will approve or make decisions.
If you want to assign a specific worker, select Required and specify the worker's name. If you do not want to assign a specific worker, select Optional.

If a worker was assigned to a work-item at a previous node, the users who process the work-item in the later nodes can transfer the work-item without specifying the future workers.
You only need to assign a worker to a work-item when you want the work-item to be transferred to a certain node based on the condition of the work-item.

Example
Suppose a work-item is transferred according to the following condition:

- If the price is 10,000 dollars or more, the work-item is first transferred to the Department Chief. After the chief approves the work-item, the work-item is trasferred to the Purchasing Department.
- If the price is less than 10,000 dollars, the work-item is transferred directly to the Purchasing Department.

According to this condition, the Department chief need only approve work-items 10,000 dollars or more, so work-items less than 10,000 dollars can be entered without assigning a specific worker (Optional).

However, if the worker is omitted even though the price is more than 10,000 dollars, a transition error will occur. To avoid such an error, ensure that the work-item meets the condition before entering the work-item without specifying the worker.

Work-items can be withdrawn in a multi-server environment.

Work-items can be withdrawn (or re-processed) even when the users who process the work-items are registered on different servers.

Boadcasted work-items can be sent back after they are collected.

You can send collected work-items back to a broadcasting node for rebroadcasting and define more flexible workflows.

Sending back broadcasted work-items after they are collected.

Sending back broadcasted work-items after they are collected.

The substitution facility has improved.

Seperate menus are provided for setting up substitute workers and substitute distribution.

The privilege of specified workers can be checked.

On each system, you can specify an option that grants you greater control over the node access priveleges assigned to workers by defining privileged position (i.e. Section Chief, Department Chief, etc.)
This option prohibits the specification of invalid workers when worker names are directly entered or selected from the personal address book.

Checking privilege for processing

Operation support

Utility for changing user definitions: You can specify or change substitute workers and suppress the work-item reception of a tray (distribution to substitues) in batch.
Also, a utility to output updated information (User Definition Information Output utility) is supported. For example, when there is a personnel shift in your office, you can easily update the defined users.
Improved view in Workflow Monitor: The business process list, role list, and user list of the Workflow Monitor window display the number of registered servers and work-items (or work instances).
Also, you can filter the displayed work-items based on search attributes.

Note: The client option for Groupmax Workflow Monitor Version 3 provides this function.

Faster performance for accomodating more users

The API performance of Workflow user login has improved.: When 1,000 users or more are registered in the Workflow system, they can log in much more faster than before.
If 3,000 users are registered on the system, the cost of logging in is roughly half the cost of logging in with version 02-31.
More users can log in faster and cheaper.
Servers start faster.: The server startup time has decreased. (Almost two thirds the startup time with version 02-31)

Enhanced client facility

The graphical user interface is enhanced.: Users in the same organization as the logged-in user are displayed in the dialog boxes for specifying workers, transferring work-items, and consulting. Therefore, you can find other users more easily in these dialog boxes without searching an entire organization.

[Home] [Up] [Top page] [Contents]

Trademarks and Abbreviations

E-mail:WWW-mk@soft.hitachi.co.jp