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Workflow

[Overview] [What is Groupmax?] Click on the graphic on this page to enlarge it.

Using this effective workflow management system as a business process reengineering (BPR) method, you can automate and efficiently improve your business.

Groupmax Workflow can be applied in a wide variety of situations from a small-scale business to a large-scale business. Workflow can be adapted to users' purposes flexibly, from OA businesses to other fundamental businesses. The system environment you are already using or the programs such as a spreadsheet you are accustomed to can be merged into a workflow.
Groupmax can:

• Reengineer your business process and help analyze your business
  When you introduce a workflow, you have to reexamine your current business. During this process, you will find unnecessary steps and start to construct more efficient business flows.

• Display the flow of business visually so that you can grasp an entire process
  Groupmax Workflow uses icons to displays the path for circulating documents visually. You can grasp an entire business process easily.

• Simulate the operation status so that you can check the flow of a proposed process beforehand
  After you define a workflow, you can simulate its operation status. You can confirm the number of users to be allocated, verify the number of documents to be processed, etc., before actually performing the task.

• Display the current progress status visually so that you can monitor delays
  You can confirm delays in a circulated document or work load on workers. You can visually grasp the current progress status in a timely manner.

• Help improve program development with the application program development support facility
  You can develop application programs used for document processing with combinations of the visual development tools such as Visual Basic and APPGALLERY. Furthermore, using the Application Program Interface (API) will help you develop application programs which are suited to your business.

• Actualize the business process most suited to your organization
  You can actualize the business process most suited to your organization and employees so that you can circulate confidential documents such as personnel affairs, with tight security.

• Develop wide area workflow systems
  When the system structure has multiple servers spread over a region, you can develop a wide area workflow system without considering the locations of the servers. And even if an organization or its personnel are changed, the workflow system changes the flow automatically so that you need not to change the definition.

• Be used through Internet
  You can use the facilities provided by Groupmax Workflow through the Internet or an office intranet.

Introducing workflows enables you to expect the following result:

• You can reduce the effort and time it takes to circulate documents
  Groupmax Workflow circulates documents automatically through paths defined in advance. You can deliver documents easily without worrying about the order, destinations, or people in charge. Also, Groupmax Workflow helps you realize a paperless office via electronic documents; it simplifies complicated paperwork; and it reduces the time it takes to deliver papers.

• You can disseminate documents in parallel
  You can cot down on time and paper costs by circulating documents in multiple departments in parallel.

• You can smoothly process a job split among multiple departments
  When one job is split among multiple departments, you may not be able to trace the document's status, or different departments may duplicating the same job redundantly. Groupmax Workflow solves these problems.

• You can trace the process status for circulating documents
  When you circulate a paper document, it might get lost or be delayed. You might not find out where the document is hidden or misplaced.
  Using Groupmax Workflow enables you to confirm where the document is hung up on a PC. You can also transfer the document from a worker who might be overburdened with too many jobs to the another worker to solve delays. When a worker is absent due to a day off or is away on a business trip, a specific substitute can process his or her jobs.

Groupmax Workflow was developed to help you improve productivity in office work by automating the flow of work, finding lost or delayed documents, supporting grasp of process status and problem solving.
Groupmax Workflow is suitable for your business if you have these kinds of tasks:

• Repeat similar processes
  
• Many persons work on similar processes
  
• It takes a long time to circulate and process documents
  
• Multiple departments process work
  
• Need to trace the process status
  
• Need to control the process deadlines strictly
  
• Process flow is fixed
  

This section will present some business examples and the expected results of introducing Workflow.

Category of business
Peculiar job
	Distribution	Manufacture	Insurance	Finance
	Receive/place orders	Judgement Claim control Budget	Assessment Contract Return Payment	Assessment Contract Return Payment Credit
Common job
	Personnel control Business trip control Purchase approval Travel expense approval

• Optional products for servers
• Optional products for clients
• Development kit for servers
• Development kit for clients